Business Challenges within IP Practices Patent and Trademark prosecution are a multifaceted, transactional process reliant upon systematic and regulated document exchanges with U.S. and foreign patent and trademark offices and foreign agents. Most firms rely on disparate, enterprise level systems to manage these complex exchanges and maintain the flow of their IP practice. Application details and deadlines are tracked in the docketing system; documents are maintained across paper files in the file room and electronic files in the document management system, financial and budget details are maintained in the finance system, and matter information is frequently stored across all of them with varying levels of accuracy. This decentralization of data creates inefficiencies for timekeepers and assistants as well as increases risk for the firm.
Our PracticeLink Suite consolidates timekeeper-focused data from across multiple firm systems into a single user interface offering transparency and role-based perspectives throughout the entire prosecution process. As prosecution-related correspondence arrives via email, fax, postal service, or from an IP receiving office, consistent document intake automation ensures uniform profiling standards and efficient capture of documents within the document management system. Customizable document workflows can notify appropriate matter personnel, initiate the docketing process, flow into client portals, or notify the client of newly received correspondence. Increased transparency and consistent document handling through automation.
A centralized, single source location for client and matter data, documents and dockets facilitates more rapid access to information contained in individual source systems. Efficient business process automation such as docket generation and docket clearing events triggered by document arrival or task assignment completion provides improvements to overall organizational efficiency, and mitigation of risk.